About This Role
About Vital Lyfe
Vital Lyfe is a tech company redefining water autonomy through innovation — creating a new category of personal water-making technology built to scale where infrastructure can’t.
Mission
We’re looking for an organized, friendly, and proactive Administrative Assistant / Receptionist to be the first point of contact for visitors and calls, while also keeping our day-to-day office operations running smoothly. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a polished, welcoming workplace.
What You’ll Do
Front Desk & Visitor Experience
Greet and check in visitors; ensure a professional, secure, and welcoming experience
Answer and route phone calls, messages, and general inquiries
Manage mail/packages
Office Operations
Assist in Facilities Management; facilities, coffee/water service
Submit service tickets and track follow-through on office/facilities issues
Coordinate conference rooms, meeting set-ups, and guest access as needed
Support internal and external events; team lunches, celebrations, company meetings.
Help keep shared spaces organized and aligned with company standards
Administrative Support
Assist with onboarding logistics; desk set-up, welcome materials, supplies
Provide light support to Operations; Candidate Travel, NDAs, consultant contracts
Required Qualifications
2+ year experience in reception, office administration, hospitality, or customer-facing support (startup experience a plus)
Strong communication and customer service skills
Highly organized, reliable, and comfortable managing competing priorities
Proficient with Microsoft Office (Calendar, Docs/Word, Sheets/Excel)
Professional judgment with confidential information
Preferred Qualifications
Experience supporting a growing team in an office/warehouse/manufacturing setting
Familiarity with office equipment (printers, shipping tools, basic troubleshooting)
Success in This Role Looks Like…
Visitors and employees consistently have a great experience
The office is stocked, organized, and vendor issues are handled quickly
Leaders and teams feel supported and can move faster because details are covered
You spot problems early and fix them without being asked
Schedule & Work Location
Full time on-site, Monday-Friday
Weekends: as needed
Location Requirement: Ability to work 100% onsite in Torrance, CA (remote or hybrid work will not be considered)
Vital Lyfe is an Equal Opportunity Employer; employment with Vital Lyfe is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
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